Privacy Policy

Last updated: 1 June 2026

​

Mint Decisions Limited is committed to protecting your personal information and being transparent about how we use it. This privacy notice explains what personal information we collect, how we use it, the lawful basis we rely on, how long we keep it, who we may share it with, and the rights you have.

​

1. Who we are

Mint Decisions Limited provides consultancy, training and information services to organisations and individuals. Mint Decisions Limited is the data controller for the personal information described in this notice. This means we decide how and why your personal information is used.

​

Contact details

Mint Decisions Limited
Website: www.mintdecisions.com
Email: info@mintdecisions.com
Telephone: 07976 884413
Registered office: 11 Beaufort Rd EH9 1AF
Company number: SC600191
Registered in Scotland 

​

2. What personal information means

Personal information means any information that identifies, or could identify, a living person. This may include your name, address, email address, telephone number, job title, organisation, social media profile, IP address, and other technical information.

​

3. Personal information we collect

We may collect the following types of personal information:

• your name, title and contact details

• your job title and organisation

• your email address and telephone number

• information you provide when contacting us through our website, email, phone, social media or other correspondence

• information connected with consultancy, coaching, training or other services we provide

• booking and attendance information for events, workshops or training

• feedback, evaluation responses and testimonials

• payment, invoicing and business administration information

• website usage information, including analytics and cookie data where applicable. 

We do not intentionally collect special category data, such as health information, unless this is necessary for a specific service or you choose to provide it to us. If we need to collect this type of information, we will explain why and how it will be used.

 

4. How we collect personal information

We may collect personal information when you:

• contact us through our website, by email, phone, social media or another method

• enquire about or purchase our consultancy, training or related services

• attend a workshop, course, event or meeting

• complete a feedback or evaluation form

• subscribe to marketing or updates

• interact with our website

We may also receive personal information from your employer or organisation where they ask us to provide services to you or your team.

​

5. How we use your personal information

We use your personal information for the following purposes:

​

Responding to enquiries - Name, contact details, enquiry details (Legitimate interests)

Providing consultancy, training or related services - Contact details, role, organisation, service-related information (Contract or legitimate interests)

Managing bookings, attendance and service delivery - Name, contact details, organisation, attendance information (Contract or legitimate interests)

Invoicing, accounting and business administration - Contact details, billing details, payment records (Contract and legal obligation)

Evaluating and improving our services - Feedback, evaluation responses, service information (Legitimate interests)

Sending marketing communications where you have opted in - Name, email address, marketing preferences (Consent)

Maintaining suppression lists where you opt out of marketing - Name, email address, communication preferences (Legal obligation and legitimate interests)

Managing website functionality, security and analytics - IP address, cookie data, usage information (Consent for non-essential cookies; legitimate interests for essential website security)

 

Where we rely on legitimate interests, we do this only where we believe our interests are not overridden by your rights and freedoms. Where we rely on consent, you can withdraw your consent at any time by contacting us.

​

6. Marketing communications

We will only send you marketing communications where we have a lawful basis to do so. This will usually be because you have given us your consent.You can opt out of marketing communications at any time by contacting us at info@mintdecisions.com or by using any unsubscribe or opt-out option provided in the communication. We will not sell your personal information to third parties for marketing purposes.

​

7. Cookies and website analytics

Our website is hosted by Wix. We may use cookies and similar technologies to help the website work properly, understand how visitors use the site, and improve our services. Some cookies are essential for the website to function. Others, such as analytics cookies, are optional and will only be used where you have given consent. We may use Wix analytics and Google Analytics to collect information such as visitor numbers, pages visited and how visitors interact with the website. This information helps us understand website traffic and improve the site.

​

You can manage your cookie preferences through the cookie banner or cookie settings tool on our website. You can also control cookies through your browser settings.

For more information, please see our Cookie Policy

​

8. Who we share personal information with

We do not sell your personal information.

We may share personal information where necessary with trusted third parties who help us run our business and provide our services. These may include:

• website hosting and website service providers, including Wix

• analytics providers, including Google Analytics where enabled

• email, cloud storage and IT service providers

• accounting, bookkeeping and payment providers

• professional advisers, such as accountants, lawyers or insurers

• client organisations where services are being provided through them

• regulators, public authorities or law enforcement bodies where required by law

Where we use service providers, we require them to protect your personal information and only use it for agreed purposes.

​

9. International transfers

Some of the service providers we use may process personal information outside the UK.

Where personal information is transferred outside the UK, we will take steps to ensure appropriate safeguards are in place, such as UK adequacy regulations or approved contractual protections where required.

​

10. How long we keep personal information

We only keep personal information for as long as necessary for the purposes described in this notice. Our usual retention periods are:

General enquiries - Up to 12 months after the last contact

Client and project records - Up to 7 years after the end of the client relationship

Contracts, invoices and accounting records - Usually 6 years, or longer if required by law

Training attendance records - Up to 3 years

Feedback and evaluation forms - Up to 3 years, unless anonymised

Marketing consent records - Until consent is withdrawn or the information is no longer needed

Suppression records - As long as necessary to make sure we do not contact you again

We may keep anonymised information for longer, where it no longer identifies you.

​

11. How we protect your information

We take reasonable steps to protect personal information from loss, misuse, unauthorised access, disclosure, alteration or destruction. This includes using password-protected systems, secure cloud storage, appropriate access controls, and limiting access to personal information to those who need it. We do not store personal information on unencrypted portable storage devices.

12. Your rights

Under UK data protection law, you have rights in relation to your personal information. These may include:

• the right to access the personal information we hold about you

• the right to ask us to correct inaccurate or incomplete information

• the right to ask us to delete your personal information

• the right to ask us to restrict how we use your personal information

• the right to object to how we use your personal information

• the right to data portability, in some circumstances

• the right to withdraw consent, where we rely on consent

• the right to complain to the Information Commissioner’s Office

These rights do not apply in every situation and may depend on the lawful basis the data has been collected on.

​

13. How to exercise your rights

If you would like to exercise your rights, or if you have a question about how we use your personal information, please contact:

Jane Stewart
Mint Decisions Limited
Email: info@mintdecisions.com
Telephone: 07976 884413
Website: www.mintdecisions.com

We will respond to requests as soon as possible and usually within one month.

​

14. Complaints

If you have concerns about how we use your personal information, please contact us first so we can try to resolve the issue.

You also have the right to complain to the Information Commissioner’s Office.

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113
Website: www.ico.org.uk

15. Changes to this notice

We may update this privacy notice from time to time. The latest version will always be available on our website.